Useful Information

What is the ERUA Online Biennale "Arts & Edges"?

The ERUA Online Biennale "Arts & Edges" is a virtual academic conference taking place on November 28-29, 2025. It creates a space for interdisciplinary dialogue and creative exchange between the academic community, local communities, and social actors around the central theme of Arts & Edges, exploring the dynamic space between boundaries—whether physical, symbolic, or conceptual.

Who can participate in the Biennale?

The call is addressed to academics (faculty members, post-doctoral researchers, doctoral students, postgraduate students) from ERUA member and associate member institutions, researchers and artists collaborating with these institutions, as well as local organizations from ERUA Alliance regions active in the relevant field.

What are the key dates for the Biennale?

The Online Biennale will take place on November 28-29, 2025. For detailed submission deadlines and other important dates, please refer to the Call for Abstracts document.

Do I need to register to attend?

Information about general attendee registration will be provided shortly as the event date approaches.

Will I receive a certificate for attending?

Yes. After the end of Biennale and within a reasonable period of time, digital certificates of attendance and participation will be sent to registered participants.

How do I register for Zoom access?

Registration for Zoom access is available through the Programme page. You can register for:

• Main Biennale Registration: Access to all plenary sessions and keynotes
• Track A: Parallel workshop sessions
• Track B: Parallel workshop sessions

After registering via Zoom, you will receive a personalized access link dedicated to you via email. Please register on time to ensure you receive your unique link before the event. Remember to check your Junk/Spam folder if you don't see the confirmation email in your inbox.

What should I do if I cannot find my Zoom access link on the day?

Please check your Junk or Spam folder first. If the confirmation email cannot be located, you may register again using the same email address. Should access problems continue, you may contact the organising team for assistance (we can re-send the link using Zoom's automated platform tools).

What platform will be used for the event?

The Biennale will be hosted via Zoom. Participants will receive joining instructions after successful registration.

What is the connection to the 2027 in-person Biennale?

The Online Biennale 2025 serves as an introduction to the in-person Biennale "Arts & Edges" 2027, which will take place on one of the islands where the University of the Aegean is located. The 2025 event opens shared reflection about the multifaceted relation between Arts and the concept of "edge."

If my proposal is accepted, do I need to submit a full presentation paper?

No, a full paper is not required for the presentation. However, Proceedings will be published following the event. For guidelines and requirements for the Proceedings, please visit here.

Where can I find detailed information about abstract submissions?

Complete information about abstract requirements, submission process, and evaluation criteria is available in the Call for Abstracts.

Do speakers and facilitators need to register for the Biennale?

Yes. All speakers, moderators, and workshop facilitators should register through the official Zoom registration links. This ensures they receive their personal access link and can be identified correctly when joining a session.

When should speakers and facilitators join their session?

Speakers and workshop facilitators are kindly asked to join the Zoom meeting around 15–20 minutes before their scheduled slot. This allows time for technical checks and the assignment of co-host rights where relevant.

How long should my presentation be?

Standard presentations are allocated 20 minutes including Q&A. Keynote speakers have 1h including Q&A. Specific timing will be confirmed in your speaker briefing.

What technical requirements do I need for presenting?

You'll need a stable internet connection, a computer with camera and microphone, and the latest version of Zoom installed. We recommend testing your setup in advance.

Can I share my screen during my presentation?

Yes, screen sharing will be enabled for all speakers. Please prepare your presentation materials in advance and ensure they're accessible on your presenting device.

Can breakout rooms be used during workshops?

Yes. Breakout rooms may be used for small-group work or discussion. Facilitators planning to use them should ensure that any content requiring wider visibility or documentation is kept in the main Zoom room.

Can facilitators prepare breakout rooms in advance?

If a workshop requires named or pre-structured breakout rooms, these can be arranged beforehand. Facilitators should share the number of rooms and preferred names so they can be prepared in advance or checked during a rehearsal session.

What if I experience technical difficulties during my presentation?

Our technical support team will be monitoring all sessions. If you encounter issues, signal to the session moderator who can assist or contact our support team immediately.

Will there be a rehearsal before the event?

Yes, we will schedule a rehearsal for all speakers prior to the event. This will be an opportunity to test your setup and ensure everything is working smoothly. There would be some preparatory sessions, including a technical check and a run-through of the presentation format, normally a week before the event. Our experienced team will guide you through the process.

Do I need to use a specific template for the presentation?

No, you are not required to use a specific template for your presentation. However, we recommend keeping your slides visually engaging and not overcrowded with text. Consistent branding and clear visuals can enhance your presentation.

What if I may want to use or share a video or audio clip during my presentation?

Yes, you can use or share video and audio clips during your presentation. Please ensure that you have the necessary permissions to use any copyrighted material and that your clips are properly formatted for playback. Please refer to the Zoom Guide for familiarization with the platform. The prior rehearsals will help you test your clips and ensure they work as expected.

What should I do if I cannot find my Zoom access link on the day?

Please check your Junk or Spam folder first. If the confirmation email cannot be located, you may register again using the same email address. Should access problems continue, you may contact the organising team for assistance (we can re-send the link using Zoom's automated platform tools).

Zoom Guide - Additional Resources

Zoom Help Center: https://support.zoom.us

Event Logos for Presentations

Small versions of the Biennale and ERUA logos are available for presenters who wish to include event branding in their presentations. Please note: Using these logos is entirely optional and not a mandatory requirement. No presentation templates are provided, allowing freedom and flexibility in presentation style and expression.

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What data will be collected?

• Video Recording: All sessions will be recorded via Zoom's recording feature
• Audio Recording: Both presenter and participant audio may be captured
• Chat Logs: Written communications during sessions will be saved
• Participant Data: Names and email addresses from registration will be stored

Your Rights Under GDPR

Data Collection Purpose:

• Event organization and communication
• Academic archival and educational use
• Quality improvement for future events

Your Rights:

• Access: Request copies of your personal data
• Rectification: Correct inaccurate personal information
• Erasure: Request deletion of your data (subject to legitimate academic interests)
• Portability: Receive your data in a structured format
• Objection: Object to processing for specific purposes

Data Retention

• Registration data: Retained for 4 years for follow-up events
• Recordings: Stored for academic purposes up to 5 years
• Chat logs: Deleted after 12 months unless needed for academic reference